Assessment Form Status

Dear Team,

I would like to make a suggestion regarding the status of the assessment forms. These forms represent our WPBA's and we are required to ensure that our supervisors complete a minimum number each year. It can be difficult for supervisors to keep on top of assessments that are pending their completion, given the demands of the clinical work, which has to take priority within their working role, as well as other factors, such as having a number of trainees.

I have been thinking of ways that would support supervisors to complete these in a timely fashion, as well as reduce the requirement for the trainee to “chase” supervisors for their completion, and thereby reduce uncertainty for the trainee. 

I thought of the following as a suggestions to be considered or built upon/modified:

1. One week after the trainee sends the request to the supervisor, portfolio online generates an automatic reminder email to be sent to the supervisor (copying in trainee) that the assessment remains outstanding. I think it would be reasonable for an assessment to be completed within 3 weeks of being requested; this date could be included on the reminder email.

2. A further reminder email could be sent when 3 days before the assessment date is due

3. Once the assessment has been completed, the trainee received an automatic email to advise that it has been completed and is ready to review.

4. If three weeks passes, and an assessment has not been completed by the supervisor, an automatic email could be sent to the supervisor to advise them of this and request they prioritise the completion of the assessment.

It would seem that this would be relatively easy to organise from an e-portfolio review perspective. I would really value hearing your thoughts/considerations on this issue.

Kind regards,

Dr Bhamini Patel