Reviewing a Trainee's Portfolio for ARCP

Once deanery administrators schedule an ARCP for a trainee, read access to the trainee's portfolio is automatically granted to all ARCP reviewers registered to the trainee's school two weeks before the ARCP review date and is revoked the day after the review. This gives reviewers the opportunity to review a trainee's portfolio in advance of the trainee's ARCP date.

To review a trainee's portfolio for ARCP, log into your account on Portfolio Online & find the portfolio of the trainee undergoing ARCP.

If the ARCP you are reviewing is today, you'll find a link to the trainee's portfolio (and their ARCP Outcome Form) on your main dashboard.

Links to all ARCPs for your school or organisation scheduled in the next two weeks can be found your organisation's page.

Once you've found a trainee's portfolio, you can look at their previous ARCP Outcome Form if they have one. This can be found on the trainee's Portfolio page in the Portfolio Overview section.

The Portfolio page also shows an overview of where a trainee is at in specialty training and contains links to other useful pages such as to the trainee's next ARCP.

Clicking on the link to the trainee's next ARCP allows you to see more information about the trainee's current ARCP review period such as which training level folders the ARCP review period covers.

Or how the activities in their portfolio in their current ARCP review period compare with requirements or recommendations.

Almost all a trainee's portfolio is available to ARCP reviewers as read-only in the two-weeks prior to their ARCP date. If there is something you want to see in a trainee's portfolio that is not displayed on their Portfolio page, you can use the tabs across the top of the trainee's portfolio to navigate to the different sections.

Once you're satisfied that you've reviewed a trainee's portfolio, you, someone else on the panel, or deanery staff may complete an ARCP Outcome Form for the trainee. Outcome forms are automatically pre-populated with information found on the trainee's account on Portfolio Online, have any required fields highlighted and give reviewers easy access to key activities on the form itself.

Only the Chair of the Panel or Postgraduate Dean can sign off an ARCP Outcome Form.

To see a visualisation of the different stages of an ARCP on Portfolio Online along with a key to the different roles in the process, see our article The ARCP Timeline & Roles.

If you have any queries or require any help regarding reviewing a trainee's portfolio, please contact the Portfolio Online support team on tel: [phone] or mail: [e-mail].