Workplace Based Assessments, or WPBAs, are designed to be formative tools providing a basis for feedback and educational planning.
Their function should be used to improve a trainee's performance. This includes helping to identify any specially focused teaching and learning that might be necessary to fill gaps or resolve weaknesses.
WPBAs are evidence-based and the evidence they provide should be triangulated wherever possible i.e. by different assessors on different occasions and if possible, using different methods.
They should also be completed regularly throughout a placement to demonstrate effective review and appraisal and should not be left until the end of each stage of training or clinical placement.
There are a number of WPBAs on Portfolio Online. For a description of each one, see our article: The different Work Place Based Assessments.
WPBAs on Portfolio Online can be started by either trainees or assessors. If a trainee initiates an assessment, they request an assessment on Portfolio Online and can complete certain areas on the form before sending it to an assessor. A synopsis field, for example, can be used to indicate what evidence the assessment is intending to demonstrate.
Assessments which are multi-user need to be submitted by both parties completing the form. It should be noted that if one person saves their work as a draft, this cannot be seen by the other party. Only when work is 'submitted', can it be viewed by the other party completing the form.
For information on who can be an assessor for a WPBA, read our article: Who can complete a WPBA?
Clinical WPBAs should be linked to a clinical experience i.e. a Case Log.
Once a WPBA has been submitted, it automatically becomes an activity in a trainee's portfolio. Once an activity, it can then be mapped to Intended Learning Outcomes in the curriculum to demonstrate competency.
Individually, WPBAs have no ‘pass’ or ‘fail’ score, however, taken together, they contribute to the Annual Review of Competence Progression (ARCP), which has a summative function providing evidence of the attainment of competencies.