An ARCP Outcome Form can be completed by anyone involved in the ARCP review process at any time once an ARCP has been scheduled up until such time as the form is submitted and signed off. Deanery Administrators may review outcome forms prior to a review date to save time on the day of an ARCP and save them as a draft.
Step 1: Log in to your account on Portfolio Online.
Step 2: Go to the school page.
Step 3: Click on the ARCP tab.
PROTIP: The filters on the left of the screen can be used to show ARCPs with a particular status or outcome and the search bar can be used to search for a particular trainee.
Step 4: Click on the link to the ARCP Outcome Form for the trainee undergoing review.
If an outcome form has been previously drafted (by a deanery administrator for example), the link to the form will read 'ARCP Outcome'. If not, the link will read 'New Outcome Form'.
Step 5: Enter the details in the ARCP Outcome Form.
Outcome forms are automatically pre-populated with information found on the trainee's account on Portfolio Online and have any required fields highlighted.
Step 6: Click on 'Submit' or 'Save Changes'
Submitting a completed form can only happen on the ARCP review date or thereafter. When submitting a form, the system will alert you if any required fields are missing. No more changes can be made to the form once it has been submitted.
Saving changes to the form will leave the form in draft format. The form must be submitted by the deanery administrator, or an ARCP panel member to proceed.
Once an ARCP Outcome Form has been submitted, it needs to be signed off. This can be done by any of the reviewers involved in the ARCP review or the Head of School. For step-by-step guidance on how to sign-off an ARCP Outcome form, see our article: Sign-off an ARCP Outcome Form
A visualisation of the different stages of conducting an ARCP online using Portfolio Online along with a key to the different roles in the process can be found in our article The ARCP Timeline & Roles.