When a deanery administrator schedules an ARCP for a trainee, read access to the trainee's account is automatically granted to all ARCP reviewers registered to the trainee's school two weeks before the ARCP review date and is revoked the day after the review.
Whilst all ARCP reviewers registered to a particular school will have access to trainees' accounts under review, it is possible for deanery administrators to assign an ARCP reviewer to a specific date. By doing this, ARCP outcome forms can be pre-filled with the details of reviewers involved in a particular review and reviewers' dashboards can show which dates they are expected to be conducting reviews.
Revisions to the list of reviewers can be made on the ARCP Outcome Form later if need be.
Step 1: Log in to your Deanery Administrator account on Portfolio Online.
Step 2: Go to the 'School' page.
This will take you, by default to the 'view' page. The view page shows information about the school, a status summary of all the ARCPs in the school and any ARCPs in a calendar view.
Step 3: Go to the ARCP Calendar and click the ARCP date to which you would like to assign reviewers.
- A date highlighted green has both assigned reviewers and trainees under review.
- A date highlighted yellow has either assigned reviewers or trainees under review, but not both.
Step 4: Check the box next to the names of the reviewers you would like to assign to the ARCP panel on that date.
If a reviewer's name is not available for selection as a panel member, this is because this person has not been registered to that school as an ARCP reviewer. For information on how to register an ARCP reviewer to a school, see our step-by-step guide: Add an ARCP Reviewer to a School.
Step 5: Click on 'Add Selected'.
The reviewers for the ARCP on that date will now show in the Panel Members box.
A visualisation of the different stages of conducting an ARCP online using Portfolio Online along with a key to the different roles in the process can be found in our article The ARCP Timeline & Roles.