Supervisors can view the portfolios of the trainees they supervise by logging in to their own account on Portfolio Online. A list of the trainees under a supervisor's supervision can be viewed from the supervisor's dashboard.
Each trainee has their own portfolio card. The portfolio card gives an overview of a trainee's progress.
In the example above, this trainee's portfolio card shows that they have 60 activities in their CT3 portfolio. 32 out of the 43 competencies have activities mapped to them. The progress bar shows that 14 of the competencies in the Core Psychiatry 2016 curriculum have 3 or more activities mapped to them, 9 have 2, 9 have 1 and 12 don't have any. A trainee's portfolio card also shows a summary of the trainee's current post & what school and trust they are in.
Supervisors can find out more information about a trainee's portfolio by clicking on any of the links on the card. They can also initiate an assessment or a review from here.
Viewing a Trainee's Whole Portfolio
To view a trainee's whole portfolio, supervisors can click on the the trainee's name on their portfolio card.
This will take them to the trainee's Portfolio page. From there, the supervisor can use the tabs in the trainee's portfolio view the trainee's PDP (Personal Development Plan), activities, assessments, reviews, career history and list of supervisors.
The functions for the supervisor account can still be seen across the top with the functions for the trainee account on the trainee's section of the page.
By navigating through the functions in the trainee account, the supervisor can see any content the trainee has not marked as private.
Viewing a Trainee's Personal Development Plan (PDP)
The personal development plan shows any current PDP Items the trainee is currently working on.
Supervisors can click on the PDP Item to open it and can comment on PDP items in the comments box to give recorded feedback to the trainee on a PDP item.
Viewing a Trainee's Activities
The default view of activities is a list of all activities in chronological order. If a supervisor is looking for a particular activity or group of activities, the supervisor can use the search or filter features.
Supervisors can enter the title of an activity or keyword in the search box.
Or they can use the filters on the left to narrow down their search by fold, type, category etc.
Viewing a Trainee's Curriculum Coverage.
This view of activities shows the activities against the competencies in a curriculum.
Supervisors can use the filters to narrow down the view. Here, the trainee's CT3 folder has been selected.
Each competency is presented in a list with links to any mapped activities next to them.
Activities can also be viewed as PDP coverage.
Viewing a Trainee's Assessments
Work Place Based Assessments (WPBAs) are a subset of a trainee's activities and can be viewed either on the 'Activities' page or on the 'Assessments' page of a trainee's account. Filters on the 'Assessments' page can be use to see how many assessments a trainee has completed at a particular training level or over a period of several training levels. The number of assessments is shown in brackets.
Viewing a Trainee's Reviews
Supervisors can see all completed online reviews on a trainee on the 'Reviews' page of the trainee's account including those from previous placements.
The Exams section of Portfolio Online is updated periodically using the exams database at the Royal College of Psychiatrists.
The Career History section of a trainee's portfolio contains details of the posts a trainee has held during training. Information about the start and end date of posts, job title & % full-time equivalent can be found here.
This section contains the details of the different supervisors linked to a trainee's portfolio.