Supervisors can view the portfolios of the trainees they supervise by logging in to their own account. A list of the trainees under a supervisor's supervision can be viewed from the supervisor's dashboard.
Each trainee has their own portfolio card. The portfolio card gives an overview of a trainee's progress.
In the example above, the portfolio card shows that in the CT3 folder, the trainee has 52 activities. 36 out of the 44 competencies have activities mapped to them. The progress bar shows that 7 of the competencies in the Core Psychiatry curriculum have 3 or more activities mapped to them, 9 have 2 and 8 don't have any.
The supervisor can find out more information about the trainee's portfolio by clicking on any of the links on the card or they can initiate an assessment or review from here. Here are some steps a supervisor may want to follow to navigate a trainee's portfolio:
Viewing a Trainee's Whole Portfolio
Clicking on the trainee's name on their portfolio card will give a supervisor's view of that trainee's whole portfolio. From there, the supervisor can navigate through the trainee's PDP, activities, reviews & career history etc.
The functions for the supervisor account can still be seen across the top with the functions for the trainee account on the trainee's section of the page.
By navigating through the functions in the trainee account, the supervisor can see any content the trainee has not marked as private.
Viewing a Trainee's Personal Development Plan (PDP)
The personal development plan shows any current PDP Items the trainee is currently working on.
Supervisors can click on the PDP Item to open it and can comment on PDP items in the comments box to give recorded feedback to the trainee on a PDP item.
Viewing a Trainee's Activities
The default view of activities is a list of all activities in chronological order. If a supervisor is looking for a particular activity or group of activities, the supervisor can use the search or filter features.
Supervisors can enter the title of an activity or keyword in the search box, or can use the filters on the left to narrow down their search by fold, type, category etc.
Viewing a Trainee's as Curriculum Coverage.
This view of activities shows them against the competencies in a curriculum.
Supervisors can use the filters to narrow down the view. Here, the trainee's CT3 folder has been selected.
Each competency is presented in a list with links to any mapped activities next to them.
Activities can also be viewed as PDP coverage.
Viewing a Trainee's Assessments
Work Place Based Assessments (WPBAs) & the Mini-PAT are a subset of a trainee's activities and can be viewed on the 'Assessments' page of a trainee's account.
Viewing a Trainee's Reviews
Supervisors can see all completed online reviews on a trainee on the 'Reviews' page of the trainee's account including those from previous placements.
The Exams section of Portfolio Online is updated periodically using the exams database at the Royal College of Psychiatrists.
The Career History section of a trainee's portfolio contains details of the posts they have held during their training. Information about the start and end date of posts, job title & % full-time equivalent can be found here.
This section contains the details of the different supervisors linked to a trainee's portfolio.